Office Manager 3
Clackamas, OR Clackamas, OR Full-time Full-time $4,618 - $6,802 a month $4,618 - $6,802 a month 9 days ago 9 days ago 9 days ago Initial Posting Date:
05/26/2023 Application Deadline:
06/05/2023 Agency:
Department of Human Services Salary Range:
$4,618 - $6,802 Position Type:
Employee Position Title:
Office Manager 3
Job Description:
We are proud to be an Equal Opportunity Employer.
We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias.
We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities.
We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S
community members, and others to apply.
Would you like to be apart of a diverse continuous quality improvement team and be apart of the innovative structure of Child Welfare's Vision for Transformation? Would you like the opportunity to make a positive impact on Oregonians in need of support and resources? If so, we'd love to hear from you! We are seeking an Office Manager 3 to join our team.
Oregon Department of Human Services (ODHS), A place to belong and make a difference! When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning.
ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision.
We are committed to building an antiracist and equitable agency.
Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do.
The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.
We know that life is unpredictable and ODHS cares about keeping you well.
Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more! If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program.
If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
What you need to qualify Three years of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning, and reviewing work, preparing performance evaluations, and handling disciplinary actions.
One year of this experience must include management of multiple offices, programs, or procedures.
Essential attributes We are looking for candidates with:
Experience with integrated, innovative engagement work.
Demonstrated ability to navigate high-pressure, fast-moving, work situations while portraying calmness and reassurance to staff.
Demonstrated commitment to antiracism work and conducting work through an equity lens.
Demonstrated ability to adapt communication style to the intended audience and present information in a clear concise manner.
Experience analyzing data to make informed decisions.
Experience identifying and implementing business policies and processes.
Please be sure to clearly describe how you meet these attributes within your application materials.
These attributes will be used to determine which candidates will be selected to move forward in the process.
Make sure to read the 'How to Apply' section for any other requirements.
Your duties at a glance As an employee working within the Child Welfare Program , you will have an opportunity to make a meaningful difference in the lives of Oregon's most vulnerable children and families.
Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.
As an Office Manager 3, you will:
Be responsible for directing the work of staff performing general office and administrative functions through direct supervision and/or subordinate supervisors.
Furthermore, you will oversee the development and implementation of short and long-range district goals and objectives.
Some of your duties will include; Participate in management, policy and program planning decisions related to the operation of the office, unit, branch or department.
Interpret State and Federal laws, Administrative Rules, agency policies and procedures, personnel policies and procedures, and collective bargaining agreements for all staff.
Serve as staff resource regarding attendance, benefits, overtime and other personnel or payroll related items.
Authorize payment of monthly bills, travel advances, and reimbursement for expenses.
This will also include arranging office building and equipment repairs and/or new equipment installation.
Coordinate or assist with recruitment for agency positions, ensuring compliance with Affirmative Action guidelines, or have an expanded scope of training responsibilities to include training of staff in other offices within an agency.
Interview and hire, or effectively recommend hiring, subordinate supervisors and other clerical staff.
Determine training needs, recommend training programs and provide or oversee new employees orientation and staff training on new work procedures or operations.
Oversee and direct the functions of two related key components of the District:
(1) The compliance with business requirements for the district and the staff supporting this.
(2) Monitor, analyze, and evaluate operational effectiveness through reports gathered by onsite reviews, monitoring and quality control reviews.
If you would like further information, please request a copy of the Position Description via email.
Working conditions Some travel may be required between branches and or dependent on the needs of the office.
This position has the potential option of a Hybrid working schedule but details to be discussed with your hiring manager.
Hours of work may vary from day to day and may include evenings and weekends.
Must have a valid driver's license and an acceptable driving record; If no driver's license, must be able to provide alternate method of transportation.
Requires cultural/racial diversity and sensitivity.
You may interact with a wide range of people including some who have experienced trauma, exhibit challenges in controlling their anger, or other unexpected emotions.
How to apply Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Please upload a resume or complete the Workday history profile.
Note:
Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
A cover letter is not required for this application.
However, you may attach one if you wish.
This may help the manager understand better how you possess the essential attributes.
Current State of Oregon employees:
Apply via your employee Workday account.
If you are not a current State of Oregon employee:
view this application instructional video.
After you submit your application, you will have additional tasks to complete in Workday.
Please continue to check your Workday account throughout the recruitment process.
Additional requirements:
Finalists for this position will be subject to a computerized criminal history and abuse check.
Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
The Oregon Department of Human Services does not offer visa sponsorship.
Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Must possess a valid driver's license and acceptable driving record.
Helpful information This position is a Management Service supervisory position and is not represented by a union.
This recruitment may be used to fill future vacancies.
Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.
If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Rochelle Peters via email Rochelle.
m.
peters@odhs.
oregon.
gov or call 971-240-8726.
Please be sure to include the job requisition number.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
05/26/2023 Application Deadline:
06/05/2023 Agency:
Department of Human Services Salary Range:
$4,618 - $6,802 Position Type:
Employee Position Title:
Office Manager 3
Job Description:
We are proud to be an Equal Opportunity Employer.
We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias.
We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities.
We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S
community members, and others to apply.
Would you like to be apart of a diverse continuous quality improvement team and be apart of the innovative structure of Child Welfare's Vision for Transformation? Would you like the opportunity to make a positive impact on Oregonians in need of support and resources? If so, we'd love to hear from you! We are seeking an Office Manager 3 to join our team.
Oregon Department of Human Services (ODHS), A place to belong and make a difference! When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning.
ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision.
We are committed to building an antiracist and equitable agency.
Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do.
The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.
We know that life is unpredictable and ODHS cares about keeping you well.
Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more! If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program.
If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
What you need to qualify Three years of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning, and reviewing work, preparing performance evaluations, and handling disciplinary actions.
One year of this experience must include management of multiple offices, programs, or procedures.
Essential attributes We are looking for candidates with:
Experience with integrated, innovative engagement work.
Demonstrated ability to navigate high-pressure, fast-moving, work situations while portraying calmness and reassurance to staff.
Demonstrated commitment to antiracism work and conducting work through an equity lens.
Demonstrated ability to adapt communication style to the intended audience and present information in a clear concise manner.
Experience analyzing data to make informed decisions.
Experience identifying and implementing business policies and processes.
Please be sure to clearly describe how you meet these attributes within your application materials.
These attributes will be used to determine which candidates will be selected to move forward in the process.
Make sure to read the 'How to Apply' section for any other requirements.
Your duties at a glance As an employee working within the Child Welfare Program , you will have an opportunity to make a meaningful difference in the lives of Oregon's most vulnerable children and families.
Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.
As an Office Manager 3, you will:
Be responsible for directing the work of staff performing general office and administrative functions through direct supervision and/or subordinate supervisors.
Furthermore, you will oversee the development and implementation of short and long-range district goals and objectives.
Some of your duties will include; Participate in management, policy and program planning decisions related to the operation of the office, unit, branch or department.
Interpret State and Federal laws, Administrative Rules, agency policies and procedures, personnel policies and procedures, and collective bargaining agreements for all staff.
Serve as staff resource regarding attendance, benefits, overtime and other personnel or payroll related items.
Authorize payment of monthly bills, travel advances, and reimbursement for expenses.
This will also include arranging office building and equipment repairs and/or new equipment installation.
Coordinate or assist with recruitment for agency positions, ensuring compliance with Affirmative Action guidelines, or have an expanded scope of training responsibilities to include training of staff in other offices within an agency.
Interview and hire, or effectively recommend hiring, subordinate supervisors and other clerical staff.
Determine training needs, recommend training programs and provide or oversee new employees orientation and staff training on new work procedures or operations.
Oversee and direct the functions of two related key components of the District:
(1) The compliance with business requirements for the district and the staff supporting this.
(2) Monitor, analyze, and evaluate operational effectiveness through reports gathered by onsite reviews, monitoring and quality control reviews.
If you would like further information, please request a copy of the Position Description via email.
Working conditions Some travel may be required between branches and or dependent on the needs of the office.
This position has the potential option of a Hybrid working schedule but details to be discussed with your hiring manager.
Hours of work may vary from day to day and may include evenings and weekends.
Must have a valid driver's license and an acceptable driving record; If no driver's license, must be able to provide alternate method of transportation.
Requires cultural/racial diversity and sensitivity.
You may interact with a wide range of people including some who have experienced trauma, exhibit challenges in controlling their anger, or other unexpected emotions.
How to apply Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Please upload a resume or complete the Workday history profile.
Note:
Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
A cover letter is not required for this application.
However, you may attach one if you wish.
This may help the manager understand better how you possess the essential attributes.
Current State of Oregon employees:
Apply via your employee Workday account.
If you are not a current State of Oregon employee:
view this application instructional video.
After you submit your application, you will have additional tasks to complete in Workday.
Please continue to check your Workday account throughout the recruitment process.
Additional requirements:
Finalists for this position will be subject to a computerized criminal history and abuse check.
Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
The Oregon Department of Human Services does not offer visa sponsorship.
Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Must possess a valid driver's license and acceptable driving record.
Helpful information This position is a Management Service supervisory position and is not represented by a union.
This recruitment may be used to fill future vacancies.
Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.
If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Rochelle Peters via email Rochelle.
m.
peters@odhs.
oregon.
gov or call 971-240-8726.
Please be sure to include the job requisition number.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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