Administrative Specialist 2
Initial Posting Date:
07/20/2023Application Deadline:
08/02/2023Agency:
Oregon State Department of PoliceSalary Range:
$3,396 - $5,145Position Type:
EmployeePosition Title:
Administrative Specialist 2
Job Description:
The Oregon State Police, Oregon State Medical Examiner's Office in Clackamas, Oregon is seeking to fill one (1) Full-Time, Permanent Administrative Specialist 2 position.
If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact email protected and reference REQ-132378.
Important Application Information:
A resume describing how you meet the Minimum Qualifications AND a cover letter addressing your experience or proficiency in each of the Preferred Skills are required for full consideration of your application.
Please attach them in the Resume / CV section of the application.
Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully.
Only complete applications received by the posted application deadline date will be considered.
What will you do?The Medical Examiner Division supervises the investigation of deaths that fit medical examiner criteria as set forth in ORS 146.
All records pertaining to the investigation of such deaths are kept by the Medical Examiner Division, including investigative reports, autopsy reports, toxicology reports.
The Medical Examiner Division is the sole provider of forensic autopsy services in Oregon.
Autopsies are performed by seven physicians who are employed by the division.
State Medical Examiner staff also provide educational services to investigators and physicians at the county level via monthly in-services, a week-long death investigation course provided once per year, and direct supervision of rotating medical students and resident physicians.
As an Administrative Specialist 2 in this position, you will provide administrative support to the Forensic Administrator and pathologists within the Medical Examiner Division.
You will coordinate meetings for various projects, including scheduling, taking minutes, and providing administrative support as needed.
You will also facilitate the completion of death certificates and process requests for Medical Examiner reports in order to release reports to families.
Additionally, you will answer the State Medical Examiner's main phone line and be responsible for providing information and helping callers and visitors, including grieving family members.
You must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.
To learn more about the program, click here.
What's in it for you? Work/life balance.
Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.
Medical, vision, dental, and life insurance as well as additional optional benefits.
Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.
Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.
Opportunities to expand your technical and professional skills.
Meaningful work with others who are passionate about public service.
Make a difference in the lives of Oregonians.
The Oregon State Police is an Equal Opportunity, Affirmative Action employer committed to Workforce Diversity and Inclusion.
At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources.
Our values are Honor, Loyalty, Dedication, Compassion and Integrity.
Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description.
We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background.
If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.
Minimum Qualifications (these must be addressed in your resume for full consideration):
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; ORAn associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; ORAn equivalent combination of education and experience.
Note:
If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.
Preferred Skills (each skill must be addressed in your cover letter for full consideration):
Proficiency using Microsoft Office productivity applications, including Outlook, Word, and Excel.
Ability to provide excellent customer service, responding to public requests and questions.
Experience applying and interpreting laws, rules, regulations, policies, and procedures.
Ability to maintain composure during phone calls and/or visits with grieving and upset families, attorneys, media, and other members of the public, while maintaining confidentiality of private information.
Demonstrated ability to develop organizational systems and tools and the ability to manage time and multiple competing assignments is required.
Experience working in stressful environments and ability to handle exposure to graphic photographs and content.
How to Apply:
Apply in Workday by the deadline listed above, failure to submit your application by 11:
59PM of the above listed date will result in automatic disqualification of your application.
You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position.
In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet each preferred skill for this position.
Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application.
Please submit these documents in either MS Word or PDF format.
Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application.
Please only attach documents that are requested in this posting.
Any additional documents that are submitted at this stage, will not be reviewed.
After applying be sure that you answer the questionnaires related to citizenship and Veterans' Preference points.
In order to receive Veterans' Preference points, this is a required questionnaire.
Additional Information &
Benefits:
The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range.
If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.
95%.
Please review the Classification and Compensation page for more details.
Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete.
This information is utilized during the pay equity analysis phase.
Please monitor your Workday account, as communications will be sent to your Workday account.
You may be asked to submit additional information after the initial application.
If you would like to retain a copy of the job announcement, please print this page for your records.
Once your application has been processed, you will no longer be able to review the announcement.
Additionally, Workday will timeout after 20 minutes of inactivity.
Eligible Veterans who meet the qualifications will be given veterans' preference.
For further information, please see the following website:
Veterans Resources, or call Oregon Department of Veterans' Affairs at:
1-800-692-9666.
NOTE:
If requesting Veterans' preference, please be sure to check your Workday account for pending tasks or actions under your My Applications section.
OSP does not offer visa sponsorship.
Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.
If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.
This position is covered by an AFSCME Collective Bargaining Agreement.
Current OSP AFSCME Local 896 and Local 3765 employees who meet the minimum qualifications of this position will be given preference in the selection process.
Current OSP employees should refer to the Filling of Vacancies policy for additional information.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Helpful Links & Resources:
Learn more about OSP here.
View our recruitment video here.
View our competitive benefits package.
Background screening information can be found here.
OSP does not offer Visa Sponsorship.
To view information regarding work authorization and acceptable documents for verification, click here.
Oregon Job Opportunities Webpage How to Set Job AlertsWorkday Applicant FAQ What You Need to Know to Get the JobPay Equity Information & Resources Recommended Skills Administration Confidentiality Coordinating Customer Service Data Collection Death Certificates Estimated Salary: $20 to $28 per hour based on qualifications.
07/20/2023Application Deadline:
08/02/2023Agency:
Oregon State Department of PoliceSalary Range:
$3,396 - $5,145Position Type:
EmployeePosition Title:
Administrative Specialist 2
Job Description:
The Oregon State Police, Oregon State Medical Examiner's Office in Clackamas, Oregon is seeking to fill one (1) Full-Time, Permanent Administrative Specialist 2 position.
If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact email protected and reference REQ-132378.
Important Application Information:
A resume describing how you meet the Minimum Qualifications AND a cover letter addressing your experience or proficiency in each of the Preferred Skills are required for full consideration of your application.
Please attach them in the Resume / CV section of the application.
Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully.
Only complete applications received by the posted application deadline date will be considered.
What will you do?The Medical Examiner Division supervises the investigation of deaths that fit medical examiner criteria as set forth in ORS 146.
All records pertaining to the investigation of such deaths are kept by the Medical Examiner Division, including investigative reports, autopsy reports, toxicology reports.
The Medical Examiner Division is the sole provider of forensic autopsy services in Oregon.
Autopsies are performed by seven physicians who are employed by the division.
State Medical Examiner staff also provide educational services to investigators and physicians at the county level via monthly in-services, a week-long death investigation course provided once per year, and direct supervision of rotating medical students and resident physicians.
As an Administrative Specialist 2 in this position, you will provide administrative support to the Forensic Administrator and pathologists within the Medical Examiner Division.
You will coordinate meetings for various projects, including scheduling, taking minutes, and providing administrative support as needed.
You will also facilitate the completion of death certificates and process requests for Medical Examiner reports in order to release reports to families.
Additionally, you will answer the State Medical Examiner's main phone line and be responsible for providing information and helping callers and visitors, including grieving family members.
You must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.
To learn more about the program, click here.
What's in it for you? Work/life balance.
Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.
Medical, vision, dental, and life insurance as well as additional optional benefits.
Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.
Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.
Opportunities to expand your technical and professional skills.
Meaningful work with others who are passionate about public service.
Make a difference in the lives of Oregonians.
The Oregon State Police is an Equal Opportunity, Affirmative Action employer committed to Workforce Diversity and Inclusion.
At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources.
Our values are Honor, Loyalty, Dedication, Compassion and Integrity.
Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description.
We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background.
If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.
Minimum Qualifications (these must be addressed in your resume for full consideration):
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; ORAn associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; ORAn equivalent combination of education and experience.
Note:
If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.
Preferred Skills (each skill must be addressed in your cover letter for full consideration):
Proficiency using Microsoft Office productivity applications, including Outlook, Word, and Excel.
Ability to provide excellent customer service, responding to public requests and questions.
Experience applying and interpreting laws, rules, regulations, policies, and procedures.
Ability to maintain composure during phone calls and/or visits with grieving and upset families, attorneys, media, and other members of the public, while maintaining confidentiality of private information.
Demonstrated ability to develop organizational systems and tools and the ability to manage time and multiple competing assignments is required.
Experience working in stressful environments and ability to handle exposure to graphic photographs and content.
How to Apply:
Apply in Workday by the deadline listed above, failure to submit your application by 11:
59PM of the above listed date will result in automatic disqualification of your application.
You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position.
In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet each preferred skill for this position.
Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application.
Please submit these documents in either MS Word or PDF format.
Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application.
Please only attach documents that are requested in this posting.
Any additional documents that are submitted at this stage, will not be reviewed.
After applying be sure that you answer the questionnaires related to citizenship and Veterans' Preference points.
In order to receive Veterans' Preference points, this is a required questionnaire.
Additional Information &
Benefits:
The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range.
If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.
95%.
Please review the Classification and Compensation page for more details.
Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete.
This information is utilized during the pay equity analysis phase.
Please monitor your Workday account, as communications will be sent to your Workday account.
You may be asked to submit additional information after the initial application.
If you would like to retain a copy of the job announcement, please print this page for your records.
Once your application has been processed, you will no longer be able to review the announcement.
Additionally, Workday will timeout after 20 minutes of inactivity.
Eligible Veterans who meet the qualifications will be given veterans' preference.
For further information, please see the following website:
Veterans Resources, or call Oregon Department of Veterans' Affairs at:
1-800-692-9666.
NOTE:
If requesting Veterans' preference, please be sure to check your Workday account for pending tasks or actions under your My Applications section.
OSP does not offer visa sponsorship.
Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.
If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.
This position is covered by an AFSCME Collective Bargaining Agreement.
Current OSP AFSCME Local 896 and Local 3765 employees who meet the minimum qualifications of this position will be given preference in the selection process.
Current OSP employees should refer to the Filling of Vacancies policy for additional information.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Helpful Links & Resources:
Learn more about OSP here.
View our recruitment video here.
View our competitive benefits package.
Background screening information can be found here.
OSP does not offer Visa Sponsorship.
To view information regarding work authorization and acceptable documents for verification, click here.
Oregon Job Opportunities Webpage How to Set Job AlertsWorkday Applicant FAQ What You Need to Know to Get the JobPay Equity Information & Resources Recommended Skills Administration Confidentiality Coordinating Customer Service Data Collection Death Certificates Estimated Salary: $20 to $28 per hour based on qualifications.
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